Training Tuesday:Addressing Problems

Training Tuesday: Handling Problems

It doesn’t take long for anyone in the transportation business to realize that occasionally bad things happen to good people. You name it, it can and occasionally will happen.

When customers aren’t happy, whether it’s because a shipment is late, damaged or lost, five things can happen—and four of them are bad:

THE CUSTOMER DOESN’T LET US KNOW THEY WERE UNHAPPY WITH SUNTECKTTS’ SERVICE. NOT GOOD.

THE CUSTOMER CHANGES CARRIERS IN SILENCE. NOT GOOD EITHER.

THE CUSTOMER TELLS HIS OR HER FRIENDS. WORSE.

THE CUSTOMER TALKS TO THIRD PARTIES. WORST OF ALL.

THE FIFTH OPTION IS COMMUNICATION.

The best possible outcome is that your unhappy customer talks to you.  This gives you a second chance to understand their needs, identify and correct problems, and convert your dissatisfied customer into a happy customer – one who’ll keep coming back.

Here are the proper procedures to best help your customer.

1.Inform the customer as soon as you can—they’re absolutely going to find out—no news travels more swiftly than bad news.

2.Get to the point quickly by saying something like, “You’re not going to like hearing this”

3.If your customer approaches you with a complaint, don’t interrupt.  Don’t become defensive.

4.Take complaints seriously, no matter how trivial the issue may seem to you.

5.Don’t create distance from SunteckTTS by referring to it as “they.”  Use “we” instead, and proudly stand behind our service without making excuses.

6.Apologize sincerely.

7.Avoid focusing on fixing the blame; instead focus on fixing the problem.

8.Let your customer suggest alternatives.  Every customer has some idea of what they want as a solution to every problem.

9.Do something extra. Correcting the problem isn’t always enough.

10.Trust the customer’s sincerity.  It’s better to err by believing too many people than by not believing enough people.

11.Never just say, “I don’t know.” When you don’t know an answer, simply say, “I’ll look into the matter,” and then look into it, soon.

12.Empathize with the customer.  If you can’t relate to the complaint itself, at least relate to the process of complaining.

13.If the timing is appropriate, ask for future business—let the customer know this does not represent SunteckTTS’s usual high quality of service.

14.Follow-up.   Make sure the customer is truly satisfied.

15.Don’t let it affect your interaction with the next customer. And most importantly:  Most customers will accept occasional mistakes.  How you deal with the problem and how you resolve it is what will distinguish you as a real professional.

16.Always remember that listening to your customer is the best way to help in an uncomfortable situation.  Some people want to be listened to even more than they want their problems solved.

Check back next Tuesday for more tips on Selling SunteckTTS. The full playlist of videos can be found on our YouTube channel.

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LTL 101:Billing

LTL 101: Billing Accuracy

Many shippers have expressed concern about accuracy of LTL carrier’s billing practices. Having pushed the LTL carriers to be more vigilant with making corrections for weight and other aspects of shipments for proper revenue capture, SJ Consulting researched the validity of such perception by conducting an extensive survey with several large LTL shippers, 3PLs, and freight audit and pay firms, with particular thanks to Williams & Associates. The freight charges on LTL shipments by these companies exceed $8 billion over a 12­ month period, representing 22 percent of the total industry revenue. For decades, the LTL industry has relied on an honor system for shippers to provide true characteristics of their shipments, required to accurately bill the customers for their shipments.

The survey found the range of billing accuracy was 94 to 99 percent depending on the carrier, with the average being 97 percent. The most interesting revelation of the survey was that what shippers perceive as a billing error actually is due to shippers providing an estimated weight or freight class for dimensional attributes of their shipment that are corrected on more shipments as more LTL carriers deploy scales and dimensional machines. Given that about 50% of bills of lading have errors in weight or description of the shipment, it’s no surprise that a correct invoice from a LTL carrier can get perceived as a billing error.

Despite shippers’ perception, the LTL industry has an impressive record in billing accuracy, and it is finally converting rapidly from an honor system.

 

Check back every 2nd and 4th Wednesday each month for more inside information on LTL through our Multimodal Wednesday Series.

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Training Tuesday:Delivering Great Customer Service

Training Tuesday: How to Deliver Great Customer Service

Many customers are suspicious of freight salesmen. They think that we’re there at the time of the sale but not when they need us if something goes wrong. Many people get buyer’s remorse. When they get that follow-up email or phone call, or they experience the other customer service techniques discussed here, it makes them think, “Yes, I made the right decision.”

Constant communication is the key to building a lasting relationship with customers and prospects.  You must stay in touch.

Let’s define SERVICE as anything that builds trust and confidence in the company and the services you provide to the customer.

Following is a list of services that are specific and measurable. You can use this checklist to make service a more specific part of your sales planning.

1.Write thank you notes as part of your service system. Carry cards in your car and fill them out at the end of the call while still in the customer’s parking lot.

2.Schedule a visit of upper management to your client. This is a symbolic and information gathering visit.

3.Conduct agency or corporate office tours on a regular basis. Clients need to see the agency or corporate office, especially large shippers, so that they can see the depth of the professionalism and dedication that goes into moving their freight.

4.Hold round table discussions about business trends and opportunities with key clients.

5.Throw a client appreciation party, cookout, or breakfast.

6.Invite your customer to accompany you to seminars, speeches, and functions.

7.Return all phone calls immediately. The simple act of returning a phone call can differentiate you from the competition.

8.Vary your modes of contact. A call, package, or email will have more impact if it’s reinforced with another form of contact.

9.Make buying fun. Selling doesn’t have to be all serious business. You don’t have to sacrifice professionalism to make buying an energizing, enjoyable experience that will keep your customers coming back.

10.Make sure internal employees are well-trained in good customer service techniques. 

11.Most importantly, do what you promised, do it when you promised, and do it more often than the competition.

 

Check back next Tuesday for more tips on Selling SunteckTTS. The full playlist of videos can be found on our YouTube channel.

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Intermodal 101:Rates

Intermodal 101: Rates

Use of rail controlled, door to door offerings have some positive and negative components to consider. It is important to contemplate them when trying to determine if this option for intermodal shipping fits your needs.  This product offering has been beneficial to the railroads and doesn’t show signs of changing, but to understand why it is good for the railroad, it is important to understand the dynamics that lead to this service.  This post will discuss one of the major contributing factors – rates.

Historically, the rails went to market through a controlled network of 3rd Party Logistics (3PL) companies who held contracts with the rails to sell their service in a ramp to ramp environment.  The 3PLs who held these contracts are known as Intermodal Marketing Companies (IMCs).

It was the job of the IMC to coordinate the origin drayage, rail linehaul and the destination drayage, to put together a complete move from origin to destination.  This allowed the IMC to consider different rails and different drayage firms to arrive at the solution the customer was looking for – whether that was speed, ride quality, lower rates, etc.

This method relied on contracted rates between the rail providers and the IMC’s.  It may be Freight All Kinds (FAK) rates that are basically the same across all IMCs or Special Pricing Quotes (SPQs) that are put in place for a specific Beneficial Cargo Owner (BCO).

As railroad consolidation began to pick up steam, the rails decided to limit the number of IMCs they would allow.  Each IMC that had a contract in place could continue moving freight with the rail on a ramp to ramp basis.   This was an advantage for the IMC community, but was a restrictor to the railroads and their efforts to grow.

Going hand in hand with rates is equipment supply, which we will discuss in our next post.

 

Check in on the 1st and 3rd Wednesday of every month for more information on intermodal and how it can benefit you!

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SunteckTTS rankstop ten in Transport Topics’ “Top Freight Brokerage Firms of 2017”

SunteckTTS, a leading provider of agent‐based, multi‐modal transportation solutions, was recently recognized as the 8th largest Brokerage Company in Transport Topics’ Top Freight Brokerage Firms of 2017.

The logistics provider rose in the rankings following the merger late last year between Sunteck and TTS.

“These two companies offer expanded operations, relationship and technology capabilities to our agents, carriers and customers and we are pleased to once again be included on Transport Topics’ annual rankings,” said Ken Forster, CEO of SunteckTTS.

SunteckTTS is one of the largest multimodal, agent-based freight management service providers in the U.S., approaching $1 billion in gross revenue, and managing more than 700,000 intermodal, truckload and less-than-truckload shipments annually.

The full list can be found here.

 

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About SunteckTTS

With offices in Jacksonville, FL, and Frisco, TX, SunteckTTS combines two third-party providers of transportation and logistics management services to create one of the largest multimodal, agent-based freight management service providers in the United States. The company provides truckload brokerage services, direct rail and intermodal drayage, less-than-truckload, utilizing more than 30,000 carriers and a fleet of over 2,000 trucks. SunteckTTS agents service a wide range of markets including food, oil, automotive, electronics, textiles, lumber, paper/printing products and machinery across North America.

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Training Tuesday:Overcoming Objections

If it weren’t for objections everybody would be in sales. Without objections there’d be no need for companies to pay big, fat commission checks. So, while none of us likes objections, we must accept them as part of the business and make sure we know how to overcome them.

Your main goal when faced with an objection is to turn the objection around into a reason to purchase our service. If a prospect raises the ever-popular “Your rates are too high” objection, counter it by saying, “Our prices accurately reflect the value you’ll be getting from Sunteck. And good value is important to you, isn’t it?”

Occasionally you’ll run into a prospect in the traffic or purchasing department who’s sure he’s seen everything there is to see regarding freight companies. In other words, he’s seen it all. You might hear, “Get right to the bottom line and show me your rates?” Generally, all this person really wants is attention, and to show you how much he knows about our industry. Recognize his expertise and give him all the attention he craves. This is always a better way to handle a tough customer than to put him down. With compliments and kindness you can eventually win him over, or at least wear him down.

“Sales are contingent upon the attitude of the salesman, not the attitude of the prospect.”
– W. Clement Stone

People love to buy but hate to be sold. Objections are inevitable. Not only should you expect objections, I think you should welcome them. An objection is a positive part of the sales process. A purchasing VP who gives you an objection is listening closely. They’re considering buying your service to solve their transportation problems. And most importantly, their objection gives you an opportunity to answer the objection and add one more good reason why they should buy from you now.

Expect objections, but never create them. Prepare a list of the top ten objections your customers and prospects have had with all their motor carriers in the past and then prepare two or three appropriate responses to answer each one.

When faced with an objection, first restate the question or statement.

  • “The rates are too high?”
  • “You feel your service is too slow?”
  • “You’re worried about damage?”
  • “You wish we offered next day service to Cleveland?”

Give the prospect an opportunity to confirm your understanding of his objection, and hopefully your prospective client will give additional reasons for his or her objection.

Clarify the objection.

  • “I’m curious why you feel that way?”
  • “Could you be more specific, please?”
  • “Do you need more information?”

Remember this is not a contest. Nobody should win or lose. This should be a conversation where two people are answering questions and gathering information.

After you’ve re-stated the question, and clarified the objection, and you’re sure you understand the objection fully, then answer it. Don’t just handle your customer’s objections, instead answer them. Answer the objection head on, honestly, simply, and succinctly. Handle objections early and often. A direct approach to handling objection guarantees greater sales results.

The right questions at the beginning of your presentation can help prevent objections at the end of it. For example, ask questions to confirm that your prospect has the authority to make a decision by himself to make sure you don’t hear, “I need to talk to Mr. Anderson about this,” right before you’re ready to close.

Be careful about what you say when faced with an objection based on one of your competitor’s services. I handle a prospect’s question, “What makes you think your truckload service to Akron is better than XYZ Truckload Carriers?” by responding, “I’ve never been a customer of theirs. I can only tell you what our customers say about Sunteck’s excellent service to Akron. I can be very specific with you about what Sunteck’s services are like. Then it’s up to you Mr. Prospect, to make a comparison.”

If I’m told that another carrier is also presently under consideration and asked to give an opinion of them, I reply, “It’s a fine company. The key is for you to determine who can give you the greatest value. Who’s going to help your bottom line? And when you run into difficulties, who is going to be there to solve your problems? I am. I’m the person who’s going to provide all of that for you. Through me and my access to all of the resources within Sunteck, we’ll get the job done.”

If you worked for a company that offered objection-proof service, you’d have no competitors. Every transportation company in the country has a shortcoming or limitation. If your prospect finds it, don’t try to prove him wrong. The fact that our service isn’t perfect doesn’t lower its potential value to the prospect, but the fact that you acknowledged the objection’s validity might help you build trust and rapport. Admitting our service’s imperfection also helps give the prospect a sense of control that may reduce his fear of making a buying decision.

When possible, let prospects answer their own objections. Sometimes you can stop an objection in its tracks by asking, “Could you tell me why you feel that way?” If your prospect can’t answer, then you and the prospect know the objection has little or no validity. If your prospect does answer with a more specific objection, you have a chance to eliminate it and move one step closer to the close.

Buying decisions are risky for your prospects. Choosing the wrong carrier can be harmful to the prospect’s career. Objections are the only way they have to help make sure that risk will pay off for them. If you can eliminate those objections, you’ll help provide the reassurance they need to say yes.

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Welcome!

We are beyond thrilled to reveal our updated site and we hope you like the result. We will constantly be improving our site over time; in the meantime, here are some early updates we think you will love:

Use it everywhere
Our world has changed dramatically over the last decade, largely driven by technology advancements. Here at Sunteck, we strive to keep at the forefront of this growing momentum. Our new website was created to be universally accessible, on as many platforms and devices as possible. It’s important for us that our busy audience can view the information they need, whenever they need it – especially on the go.

This is for you
We invest a lot into our proprietary technology systems and our website now showcases our commitment to bringing the best information to you using the latest technology. The site layout, language and content were all major decisions in our site road map. However, our #1 priority has always been to focus on you. We have worked hard to make every section of our site easier to navigate so you can quickly find the information you’re looking for when you want it.

Please take some time to explore our new site. We hope you enjoy it as much as we do.

Sincerely,

Dave Dallas
Chief Marketing Officer
President, Brokerage Division

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